WATERBRIDGE

Privacy Policy November 2022

1. PURPOSE OF THIS POLICY

This policy describes how Waterbridge Solutions Limited (“We”) collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018 and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’).

We take our obligations in respect of the privacy of personal data very seriously and we will only process personal information as detailed in this notice, unless we inform you otherwise. In order to ensure that the personal data we hold is accurate and up to date, we request that you inform us of any relevant changes to the personal information we hold about you. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

2. ABOUT US

Our company's core business activity is recruitment and social content creation marketing for businesses.

We assist individuals in finding work with our hirer clients, whether this is directly or through supply by us, and we assist hirers in introducing or supplying the staff that they require. We assist companies to advertise their employer brand on social media channels and/or printed publications.

We are registered in England and Wales as a Limited Company under number 12712260. Our registered office is 71-75 Shelton Street, London, England, WC2H 9JQ.

For the purpose of the Data Protection Legislation and this policy, We are the ‘data controller’. This means that We are responsible for deciding how We hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this privacy policy.

3. HOW WE MAY COLLECT YOUR PERSONAL DATA

We obtain personal data about you, for example, when:
you request a proposal from us in respect of the services We provide you or our client engages us to provide our services and also during the provision of those services; you contact us by email, telephone, post or social media (for example, when you have a query about our services); or from third parties and/or publicly available resources (for example, from your employer or from Companies House or from HM Customs and Excise). from advisers who are acting or previously acted for you, your employer or our client.

This section applies to individuals wishing to use or using our recruitment services :
The personal data we may collect or receive includes: name; address; email and other contact details; date of birth, job history (including information relating to placements through us); educational history; qualifications & skills; visa and other right to work or identity information; passport, bank details, national insurance and tax (payroll) information; next of kin and family details; contact details of referees; personal information relating to hobbies; interests and pastimes; information contained in references and pre-employment checks from third parties; other sensitive personal information such as health records (see ‘Sensitive Personal Data’ section below); your marketing preferences.

We may obtain your personal data from a range of sources including: you (e.g. a Curriculum Vitae, application or registration form); a client; other candidates; online job sites; marketing databases; the public domain; social media, at interview; conversations on the telephone or video conferencing (which may be recorded; notes following a conversation or meeting; our websites and software applications.

Where you are a Candidate and we have obtained your personal data from a third party such as an online job board, it is our policy to advise you of the source when we first communicate with you.

How we will use your personal data:
The processing of your personal information may include: collecting and storing your personal data, whether in manual or electronic files; notifying you of potential roles or opportunities; assessing and reviewing your suitability for job roles; introducing and/or supplying you to actual or potential Clients; engaging you for a role with us or with our Clients; Collating market or sector specific information and providing the same to our Clients; sending information to third parties with whom we have or intend to enter into arrangements which are related to our Recruitment Services; providing information to regulatory authorities or statutory bodies; to market our Recruitment Services; retaining a record of our dealings; establishing quality, training and compliance with our obligations and best practice; for the purposes of backing up information on our computer systems.

Why we process your personal data:

1. Entering into and performing a contract with you: In order to provide our Recruitment Services we may enter into a contract with you and/or a third party. In order to enter into a contract we will need certain information, for example your name and address. A contract will also contain obligations on both your part and our part and we shall process your data as is necessary for the purpose of those obligations.

2. Compliance with legal obligations that require us to: Verify your identity; assess your suitability for an external job role; maintain records for specific periods

3. In our legitimate interests in providing our Recruitment Services, we will carry out some processing of personal data which is necessary for the purpose of our legitimate interests, which include:
Retaining records of our dealings and transactions and where applicable, use such records for the purposes of: establishing compliance with contractual obligations with Clients or suppliers addressing any query or dispute that may arise including establishing, exercising or defending any legal claims protecting our reputation.

Using your personal data to:
Assess suitability and contact you regarding potential opportunities and/or our services collate market information or trends including providing analysis to potential or actual Clients source potential opportunities or roles as part of our Recruitment Services personalize your experience and our offering, whether via our website or otherwise. This means that for our commercial viability and to pursue these legitimate interests, we may continue to process your personal data for as long as we consider necessary for these purposes.

4. NATURE OF INFORMATION WE HOLD ABOUT YOU

The personal data we may collect or receive and hold from you includes: name; address; email and other contact details; date of birth, job history (including information relating to placements through us); educational history; qualifications and skills; visa and other right to work or identity information; passport; salary information from current and/or past roles held; bank details, national insurance and tax (payroll) information; next of kin and family details; contact details of referees; personal information relating to hobbies; interests and pastimes; information contained in references and pre-employment checks from third parties; other sensitive personal information; your marketing preferences

5. HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU

We may process your personal data for purposes necessary for the performance of our contract with you or your employer or our client and to comply with our legal obligations.

We may process your personal data for the purposes necessary for the performance of our contract with our client. This may include processing your personal data where you are an employee, subcontractor, supplier, customer or shareholder of our client.

We may process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for marketing, business development, statistical and management purposes. We do not sell the information contained in the database from users to any third party. We may use your personal data in order to: Carry out our obligations arising from any agreements entered into between you or your employer or our clients and us (which will most usually be for the provision of our services); carry out our obligations arising from any agreements entered into between our clients and us (which will most usually be for the provision of our services) where you may be a subcontractor, supplier, customer or shareholder of our client; provide you with information related to our services and our events and activities that you request from us or which We feel may interest you, provided you have consented to be contacted for such purposes; seek your thoughts and opinions on the services We provide; and notify you about any changes to our services.

Data retention
We will only retain your personal data for as long as is necessary to fulfill the purposes for which it is collected.

When assessing what retention period is appropriate for your personal data, We take into consideration: The requirements of our business and the services provided any statutory or legal obligations; the purposes for which We originally collected the personal data; the lawful grounds on which We based our processing; the types of personal data We have collected; the amount and categories of your personal data; and whether the purpose of the processing could reasonably be fulfilled by other means.

Transfer of data to other jurisdictions:
In the course of the provision of our Recruitment Services we may transfer data to countries or international organizations outside of the UK. This may, for example, be to Clients or Candidates, or third parties who provide support services to us. It is our policy to take steps to identify risks and in so far as is reasonably practicable, ensure that appropriate safeguards are in place.

6. DATA SHARING

We will share your personal data with third parties where We are required by law, where it is necessary to administer the relationship between us, or where We have another legitimate interest in doing so.

Which third-party service providers process my personal data?
“Third parties” includes third-party service providers. The following activities are carried out by third-party service providers: IT and cloud services, marketing services All of our third-party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.

7. DATA SECURITY

We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, We limit access to your personal data. Any third party will only process your personal data on our instructions and they are subject to a duty of confidentiality.

9. RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

It is your duty to inform us of changes.
It is important that the personal data We hold about you is accurate and current.
Should your personal information change, please notify us of any changes of which We need to be made aware by contacting us, using your usual point of contact with us.

Your rights in connection with personal data

Under certain circumstances, by law you have the right to:
Request access to your personal data. This enables you to receive details of the personal data We hold about you and to check that We are processing it lawfully.
Request correction of the personal data that We hold about you.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
Object to processing of your personal data where We are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this basis. You also have the right to object where We are processing your personal information for direct marketing purposes. Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it. Request the transfer of your personal data to you or another data controller if the processing is based on consent, carried out by automated means and this is technically feasible.

If you want to exercise any of the above rights, please email us at : info@waterbridge-solutions.com

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, We may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, We may refuse to comply with the request in such circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

10. RIGHT TO WITHDRAW CONSENT

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose (for example, in relation to direct marketing that you have indicated you would like to receive from us), you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please email us at : info@waterbridge-solutions.com Once We have received notification that you have withdrawn your consent, We will no longer process your personal data for the purpose or purposes you originally agreed to, unless We have another legitimate basis for doing so in law.

11. CHANGES TO THIS POLICY

Any changes We may make to our privacy policy in the future will be updated on our website at: www.waterbridge-solutions.com This privacy policy was last updated in November 2022.

12. COOKIES

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website, which enables the website to tailor its offerings to your preferences when you visit it. Our websites use cookies in a general way to help us to understand how our website is used and also to improve the user experience. With the exception of storing your login email in a cookie to enable you to login more easily next time we do not use data from which you can be individually identified.

13. CONTACT US
If you have any questions please contact us at: info@waterbridge-solutions.com